Executive Self Assessment & RIM Awareness Survey

Executive Self Assessment

Managing Recorded Information Resources: A Senior Management Accountability

Information is a key knowledge resource providing evidence of intent, process and results. As such, information presents risk and carries potential liability for the enterprise. Information is also a source of learning, quality improvement and innovation in another important knowledge resource: people.

This survey is focused on management responsibilities for strategy, implementation and representation of the RIM function. Professional and staff level responsibilities are addressed in separate surveys, available by arrangement. It is focused primarily on recorded information management and complements other aspects of knowledge resource management.

This survey builds upon analysis of the competency statements of the Canadian ALARM study, ARMA International's RM Competency analysis, the body of knowledge assessed for professional certification by the Institute of Certified Records Managers and IRM Strategies KRM Model.

Professional Practice Rating Scale:
1 Learning & Knowledge Building Focus
2 Developing as a Novice Practitioner
3 Capable Practitioner
4 Proficient & Skilled Practitioner
5 Expert & Seasoned Practitioner

 
1. Rate your ability to apply appropriate knowledge, skills and methods to achieve management level objectives in relation to managing information resources, regardless of media type and format.
1 2 3 4 5
Legislation, guidelines and regulations relevant to the management of recorded information requirements applicable to your industry/sector
Best practices, program development, performance indicators in relation to the management of information content retained in all media types
Visioning and strategic planning
Governance framework and organisational structure analysis
Business area analysis
Systems, process and workflow analysis
Needs analysis, data collection, diagnosis and planning methods
 
2. Consider professional development needs and opportunities in rating yourself objectively in the following knowledge skills and abilities.

Your academic background is relevant, however, of greater importance are the skills and abilities that you can apply now, and may wish to enhance.

1 2 3 4 5
Integration of organisational objectives into RIM related progam activities
Management of authentic, reliable multi-media records including defined retention strategies
Compliance and risk management related to information content, regardless of media, format and container
Financial resource development (budgeting) and management
Human resource development and management
Information resource development and management
External stakeholder relationship development and management
Internal stakeholder relationship development and management
Change process planning and management
Project development and management
 
3. Rate yourself objectively considering your ability to translate knowledge into effective action in the following areas.
1 2 3 4 5
Risk and opportunity associated with Web 2.0 in relation to organisational and RIM program objectives
Emerging technologies and their implications for liability and compliance management
Informatics, meaning and defensible decision and transaction processes
relationship between RIM and the organisational risk, liability and compliance position
Relationship between RIM and organisational learning, capacity and competency building
Benchmarking, best practice and quality improvement practices
 
4. Program reporting is a management requirement. It can be an effective tool to secure necessary resources, justify action and support program specific initiatives.

Rate your effectiveness in relation to the following.

1 2 3 4 5
Representing the value of RIM policies, objectives and practices
Marketing and integrating best practice RIM into the organisation
Defending RIM expenditures
Identifying and reporting RIM efficiency gains and cost avoidance
Developing, where possible, revenue strategies related to knowledge resources
Positioning RIM as a factor in risk and liability management
Positioning RIM as a factor in learning and innovation
 
5. Information technologies are typically implemented within a well defined functional scope, often constraining human practice while supporting it. RIM results from the information byproducts of human practice, which is not entirely contained within any given IT system.

Rate your knowledge, skills and abilities to address the following.

1 2 3 4 5
Analyse and integrate implications of security, legislative and regulatory compliance
Define and establish business rules, policies and procedures across technologies and repositories
Ensure adoption of appropriate media and preservation practices to meet various retention needs
Define taxonomies and ontologies to map record content across media type
Establish storage practices appropriate to media content across media type and format
Establish defensible information change and destruction practices
Ensure evidence-based defensibility of decision and transaction practices with RIM
 
Thank you for taking this survey. If you have questions you would like to raise, contact us at info@irmstrategies.com and one of our principals or associates will respond shortly.
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